Foundation Agent Programme · 25 agencies

We migrate your portfolio into TLA and show you exactly where every property stands.

  • Bring us a portfolio.
  • We organise it.
  • We identify issues.
  • We create Action Plans.
  • We generate the required documents.
  • We track outcomes.
  • We help keep it current.
Apply for a place How it works

25 of 25 places open. No cost during the programme.

Your PortfolioExample
3properties14items checked4need attention
  • 14 Alder Road, Leeds2-bed house · Next: gas safety check, March 2027In order
  • Flat 2, 9 Mill Street, Bristol1-bed flat · Rent review overdue; gas safety check dueOverdue
  • 27 Kings Way, Norwich3-bed house · No electrical safety report on fileAction needed
Every property, its documents and its next date in one view.

What changes for your agency

A managed portfolio transformation for your agency

Less administration

Every certificate, date and document kept the same way across the book, so the team stops chasing.

Portfolio visibility

Where every managed property stands, at a glance: in order, due soon or missing.

Landlord reporting and retention

Show each landlord their own property's position and history. Proof that keeps instructions.

Action Plans for the whole book

One list, most important first, each step with its next action.

Operational consistency

The same standard on every property, whoever on the team handles it.

Winning instructions

Take a prospective landlord's portfolio, show them where it stands, and the plan to fix it.

How it works

Twelve weeks from a folder of exports to a book you can show landlords

  1. Weeks 0 to 2Selection

    We agree the size of the book, the export from your current software and the order clients move in.

  2. Weeks 1 to 4We migrate your portfolio

    We bring your book in, client by client. You confirm each batch before anything is added.

  3. Weeks 4 to 12You run it on TLA

    Weekly check-ins, a direct line to TLA and early access to collaboration features.

  4. Week 12Review

    What changed across the book, in numbers, and the Foundation price for the next 12 months.

Bringing a portfolio inExample
  1. 1Bring what you haveA spreadsheet with 3 properties and a folder of 14 documents.
  2. 2TLA sorts it13 documents matched to the right property. One question about the fourteenth.
  3. 3You confirmNothing is added to a record until you say so.
  4. 4Your Health Check is readyEvery property checked, with an Action Plan of 4 steps.
From a spreadsheet and a folder to a checked portfolio.
Portfolio transformationExample

Before

  • Certificates spread across 3 email threads
  • Dates in a spreadsheet kept up by hand
  • No single view of what is due
  • Nothing to show a landlord or tenant

After

  • 3 properties, 14 documents filed
  • 4 issues found and fixed, step by step
  • Documents and notices prepared from the record
  • A Property Timeline for each home
The same three properties, before and after.
  1. 1ProblemPortfolio Health Check
  2. 2ActionAction Plan
  3. 3SolutionDocument & Communication Generation
  4. 4EvidenceProperty Timeline
  5. Ongoing maintenancePortfolio Autopilot
1ProblemExample

Portfolio Health Check

What is wrong?

4 need attention · 10 in order · 14 checked

  • Missing documentElectrical safety report27 Kings Way
  • Expiring certificateGas safety certificate expires 26 Nov 2026Flat 2, 9 Mill Street
  • Overdue actionRent review was due last monthFlat 2, 9 Mill Street
  • Compliance gapTenancy agreement not updated for the Renters' Rights Act27 Kings Way
Rechecked every day, so a new date or rule shows up first.
2ActionExample

Action Plan

What should I do?

4 steps, most important first

  1. 1UrgentBook an electrician for the safety report27 Kings WayFind an electrician
  2. 2This weekUpdate the tenancy agreement for the Renters' Rights Act27 Kings WayPrepare the agreement
  3. 3This weekServe the rent increase noticeFlat 2, 9 Mill StreetPrepare the notice
  4. 4By 26 Nov 2026Book the gas safety check and tell the tenantFlat 2, 9 Mill StreetBook and notify
Each step closes itself when the evidence arrives.
3SolutionExample

Document & Communication Generation

How do I fix it?

4 issues found. 4 fixes prepared. Each one from what the portfolio already holds.

  • Missing tenancy agreement27 Kings WayAgreement preparedRenters' Rights Act wording, filled in from the recordReady to review
  • Rent review dueFlat 2, 9 Mill StreetSection 13 notice preparedNew rent, start date and service method set outReady to serve
  • Missing communicationFlat 2, 9 Mill StreetCommunication draftedLetter telling the tenant about the gas safety visitReady to send
  • Compliance issue27 Kings WayAction workflow readyElectrician booked, certificate added, step closedReady to start

You check every detail before you use it. Each fix is filed against its property and its step is marked done.

4EvidenceExample

Property Timeline

How do I know what happened?

Every change, recorded against its property

  • Record confirmedAll details still correct · 14 Alder Road
  • Document issuedSection 13 notice served by email · Flat 2, 9 Mill Street
  • Action completedTenancy agreement updated and signed · 27 Kings Way
  • Certificate renewedElectrical safety report added; reminder closed · 27 Kings Way
  • Rent review completedNew rent £1,150 a month · 14 Alder Road
The proof, for you, a tenant, a landlord or an inspector.

The resultPortfolio Autopilot

  • The portfolio stays organised
  • Records stay current
  • Deadlines stay visible
  • Actions stay tracked

Who it is for

Apply for a place

  • Letting agents and property managers with 20 to 300 managed properties.
  • Records that can leave your current software as a spreadsheet, or sit in organised folders.
  • A named lead who uses TLA each week and joins a 20-minute call every fortnight.
  • A data processing agreement: your agency stays in control of your clients' data.
  • No cost during the programme. Foundation pricing afterwards is set from what the cohort actually uses.

Foundation status is not advertising: it gives no Trusted Partner listing, promotion or badge. Nothing in the programme is tied to reviews or endorsements.

Bring us a portfolio. We organise it.

Apply for a place