PRS Database Deadlines by Region

The PRS database deadline depends on where your property is. Registration opens in the West Midlands on 15 December 2026, with a three-month window, and other English regions follow monthly. The last region, the South West, closes on 14 November 2027. You can register early, but not after your region’s deadline.

Last updated: 2 November 2026. Applies to England unless stated.

This guide sets out every regional window, explains how to find the right one for each property, and shows how landlords with properties in more than one region can plan around a single renewal date. For the wider picture, start with our PRS database landlord registration guide.

PRS database deadlines: the full regional table

Each region has a three-month registration period. You must register before midnight on the end date.

GOV.UK lists Yorkshire as “Yorkshire and Humberside”. The government has said all landlords actively letting property must be registered by 14 November 2027.

Which region is my property in?

Your deadline follows the property’s location, not your home address or your agent’s office. A landlord living in Bristol with a flat in Manchester registers that flat by the North West deadline of 14 August 2027.

To confirm the region:

1. Use GOV.UK’s Find your local council tool to identify the council for the property’s postcode.
2. Check that council against GOV.UK’s published list of regions of England and their local councils.
3. Record the region and deadline against the property, so nobody has to look it up twice.

Which properties need registering by the deadline?

During the rollout, you must register properties in England that are let under an assured or regulated tenancy, or that become let during the rollout. Empty properties do not need registering yet. Supported exempt accommodation is excluded.

If a property becomes let after your regional deadline has passed, the duty applies to it as a let property. The safe approach is to register before the tenancy starts. The government has said empty properties will need registering before they are marketed in future.

Can I register before my region opens?

Yes. GOV.UK confirms you can register before your region’s start date, once the service is live from 15 December 2026. You cannot register after your region’s end date without being in breach.

Early registration does not cost more. During the rollout the £65 annual fee is pro-rated and days before 15 November 2027 are disregarded. GOV.UK’s own examples show a fee of £5.34 for a property registered on 15 December 2026, and £39.60 for one registered on 25 June 2027.

Portfolios across several regions

If you let in more than one region, you have a choice: register everything at once, or register each property in its own window. Two rules shape the decision.

Rule 1: one renewal date for your whole portfolio

Your renewal date is one year after you register your first property. All your properties share that date, so you renew the whole portfolio in one go each year.

That means the date of your first property registration sets your annual compliance cycle. Choose it deliberately. A London landlord who registers a single West Midlands property on 20 December 2026 will renew every property, including the London ones, each December.

Rule 2: pro-rating keeps early registration fair

Because the fee calculation ignores days before 15 November 2027 and runs to your shared renewal date, registering early does not mean paying for months you would not otherwise have paid for. The exact sums vary with your dates.

Three practical approaches

Whichever you choose, remember the 28-day rule. After registering a property you have 28 days to add tenancy and safety information, or the registration can be deactivated.

A working timeline for your window

West Midlands registration opens on 15 December 2026, so landlords there should start now.

Registration itself is quick to describe but easy to delay, usually because a certificate is out of date or a joint owner has not set up their account. Work back from your deadline.

1. Eight weeks before your window opens: confirm the region for every property and decide which approach suits your portfolio.
2. Six weeks before: check every gas safety certificate, EICR and EPC. Book renewals for anything expiring during the window.
3. Four weeks before: make sure you and any joint landlords have GOV.UK One Login accounts. Agree with your agent which sections they will complete.
4. When the window opens: register yourself, then each property, and pay the fees.
5. Within 28 days of each property registration: add tenancy and safety information, or confirm your agent has done so.
6. Before the deadline: check every property shows as active, and record your shared renewal date.

Leaving registration to the last fortnight removes your margin for error. A registration started on the final day still needs its tenancy and safety information within 28 days, and a missing certificate can then put you in breach.

What if I miss my regional deadline?

Register as soon as you can. Every day a let property sits unregistered after the deadline is a day of exposure to a civil penalty and, where registration has opened, a rent repayment order application. The Renters’ Rights Act 2025 also restricts possession orders where the landlord or the property is not registered, with limited exceptions; check GOV.UK for when this applies in your area.

If you are already in a dispute with a tenant, or a council has contacted you, take legal advice before you do anything else.

What happens after the rollout?

After 14 November 2027, every private landlord letting property in England should be registered. From then on, the routine is:

• Renew all properties each year on your shared renewal date.
• Update records within 28 days of any change, free of charge.
• Register new lettings as they arise, and, once the rules change, before marketing an empty property.
• Include landlord and property numbers in adverts once that becomes mandatory.

Why the deadline matters

Missing your deadline exposes you to civil penalties of up to £7,000 for failing to register, and tenants can apply for rent repayment orders in areas where registration has opened. The Act also restricts possession orders for unregistered landlords, with limited exceptions. See our guide to penalties and the possession risk.

Once you know your deadline, check what you need with our registration documents checklist, then follow the step-by-step registration guide.

This guide is general information, not legal advice.