RRA 2026 Ready — Protected Member Document

TLA Holding Deposit Form — Tenant Fees Act 2019 (RRA Ready)

Holding Deposit Form and Compliance Record for landlords and letting agents in England. Record the amount received, statutory deadline, application outcome, refund, application toward the tenancy, or any proposed lawful retention. TLA Holding Deposit Form and Compliance Record Tenant Fees Act 2019 – Schedule 2 Holding Deposit Form & Compliance Record Record the holding deposit, […]

Download Document Back to Library Member Account
Free with membership
RRA 2026 ready
Editable document
Document Summary Protected Download
TLA Holding Deposit Form — Tenant Fees Act 2019 (RRA Ready) TLA member document library.
Member Document Document category.
Free with TLA membership Included with Landlord, Business and Agent plans.
Guidance-led resource: Supports compliance organisation. Does not legally certify compliance.
Protected member download

Download TLA Holding Deposit Form — Tenant Fees Act 2019 (RRA Ready)

Included with your eligible TLA membership. Access the full document library from your member account.

Member access

Download this member document

WPDM protected

Holding Deposit Form and Compliance Record for landlords and letting agents in England. Record the amount received, statutory deadline, application outcome, refund, application toward the tenancy, or any proposed lawful retention.

TLA Holding Deposit Form and Compliance Record

Tenant Fees Act 2019 - Schedule 2

Holding Deposit Form & Compliance Record

Record the holding deposit, statutory deadline, application outcome and final disposal in one professionally structured document.

Designed for landlords and letting agents in England, this document creates a clear written record from the point an applicant reserves a property through to refund, application toward the tenancy, or any proposed lawful retention.

TLA AI Document Suite
Guided online route

Create a completed document

Answer a structured questionnaire and let the TLA AI Document Suite calculate the permitted cap, establish the relevant dates and build the finished Word document around your answers.

Open the AI Document Suite →
Editable template route

Complete the form manually

Prefer to work directly in Word? Use the protected WPDM download button on this page to download the blank editable template and complete each section yourself.

Format

Editable Word document (.docx)

Legal framework

Tenant Fees Act 2019, Schedule 2

Stage

Pre-tenancy application and reservation

Access

Included with eligible TLA membership

What this document records

  • The landlord, agent, applicant and property details
  • The advertised rent and maximum permitted holding deposit
  • The actual amount received and payment details
  • The default deadline for agreement and any written alternative deadline
  • The application outcome and disposal of the money
  • Refund, application toward rent or tenancy deposit, or proposed retention
  • Supporting reasons, dates and evidence for the compliance record
  • Signatures and acknowledgements for the relevant parties

Legally important points

A holding deposit is generally limited to one week's rent. The form should accurately record the amount received, the applicable deadline and what ultimately happened to the money.

Where the tenancy does not proceed, the facts and dates should be recorded carefully. Retention should never be treated as automatic simply because an application failed or the parties did not reach an agreement.

How to use the blank form

  1. Complete the parties and property information.
  2. Enter the rent and calculate the permitted maximum.
  3. Record the date received and agreement deadline.
  4. Keep the application history and relevant evidence.
  5. Complete the outcome and disposal section.
  6. Retain the signed document with the tenancy file.

Continue the tenancy setup process

Where the application proceeds, the next stage is normally the TLA Assured Periodic Tenancy Agreement . Using the documents together creates a clearer transition from reservation and referencing into the formal tenancy.

Important: Complete the document using the actual facts of the application. Where there is uncertainty about refunding or retaining a holding deposit, unusual evidence, or a developing dispute, obtain appropriate case-specific advice before relying on a retention route.

Document update

Version 0.9 - June 2026

  • Rebuilt as a Holding Deposit Form & Compliance Record
  • Aligned with the TLA AI Document Suite workflow
  • Added structured calculation, deadline and outcome sections
  • Added clearer refund and retention evidence recording
  • Updated to the current TLA document design standard

Legal disclaimer: This document is provided by The Landlord Association for general information and self-help use. TLA is not a regulated legal practice and does not provide formal legal advice. Users remain responsible for checking that the document and process are suitable for their circumstances. See Tenant Fees Act 2019, Schedule 2 .

Icon

TLA Holding Deposit Form — Tenant Fees Act 2019 (RRA Ready)

1 file(s) 15.43 KB
Login is required to access this page
Login
Document purpose

A practical member resource.

TLA member documents support landlords, agents and property managers with tenancy setup, compliance preparation, record keeping and day-to-day property management under the Renters' Rights Act 2026 framework.

Best used for: tenancy files, compliance workflows, record keeping, managed lettings, notices and pre-tenancy preparation.
General coverage

What TLA documents support

  • Tenancy setupTemplates and records for new and existing tenancy arrangements.
  • RRA 2026 readinessDocuments updated for the Renters' Rights Act 2026 framework.
  • Compliance recordsOrganised record keeping for deposits, notices and certificates.
  • Repairs and evidenceContractor, inspection and communication log support.
  • Notices and lettersStatutory and operational notice templates for common situations.
  • Editable formatsDocuments designed for property-specific completion and filing.
Legal disclaimer: Documents provided by The Landlord Association are for general compliance support and document preparation only. They do not constitute formal legal advice. Members should adapt documents to the specific tenancy, property and management arrangement. Legal advice should be taken where required, especially before serving notices, starting possession proceedings or relying on documents in a formal dispute.