Holding deposit form UK template compliant with the Tenant Fees Act 2019. This document is designed for landlords and letting agents to clearly set out deposit terms, conditions, refund rules, and permitted retention grounds before a tenancy agreement is entered into.
✓ TFA 2019 Compliant · New Document
TLA Holding Deposit Form
Professionally structured holding deposit form UK template designed for landlords and letting agents collecting a holding deposit under the Tenant Fees Act 2019. This document clearly sets out deposit conditions, deadlines, refund rules, and permitted retention grounds.
Use this form at the point a tenant agrees to proceed with a property, ensuring clear written terms, transparency, and a stronger compliance record from the outset of the application process.
FormatEditable Word document (.docx)
ComplianceTenant Fees Act 2019 Schedule 2
Use CasePre-tenancy application stage
AccessIncluded in TLA membership
What this holding deposit form covers
- One week rent cap clearly stated
- 15 day deadline for agreement explained
- Full written terms provided to the prospective tenant
- Permitted retention grounds included
- Outcome, refund, and retention process documented
- Clear audit trail for landlord and agent protection
Legally important points
This form supports compliance with Schedule 2 of the Tenant Fees Act 2019. It helps define when a holding deposit can be retained, when it must be returned, and what written information should be recorded before the tenancy proceeds.
Without a written holding deposit agreement, disputes around refunds, withdrawals, referencing issues, and missed deadlines can be significantly harder to manage or defend.
You can also pair this document with the
TLA Residential Tenancy Agreement — Assured Periodic Tenancy
to create a clearer pre-tenancy to tenancy compliance process.
How to use this form
- Complete tenant, landlord, agent, and property details
- Insert the agreed holding deposit amount, capped at one week’s rent
- Confirm the deadline for agreement, usually 15 calendar days unless extended in writing
- Provide a signed copy to the prospective tenant
- Retain a copy for your records and compliance audit trail
Important: This document is provided as a practical template for landlords and letting agents. It should be completed carefully and retained with the application record. For complex disputes, unusual applications, or uncertainty over whether a holding deposit may lawfully be retained, obtain appropriate legal advice.
Changelog
Version 1.0 — May 2026
- Initial release of TLA Holding Deposit Form
- Structured in line with Tenant Fees Act 2019 Schedule 2
- Includes holding deposit cap, deadline for agreement, refund route, and permitted retention grounds
- Designed for agent and landlord operational use before tenancy creation
- Added to the TLA RRA compliance document system
- Cross-linked with the TLA Residential Tenancy Agreement — Assured Periodic Tenancy
Download this form free
Available to all TLA members as part of the compliance document library. Members can also access the wider RRA document pack, landlord templates, agent tools, and tenancy compliance resources.
Legal Disclaimer: This document is provided by The Landlord Association (TLA) for general information and reference purposes only. TLA is not a regulated legal practice and does not provide legal advice. This template is not a substitute for professional legal services. Users should seek independent legal advice where required. External reference:
Tenant Fees Act 2019 Schedule 2
.
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