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Landlord Document 09 Deposit Protection Confirmation Letter

Landlord Document 09 Deposit Protection Confirmation Letter – Official TLA template for use by landlord packs. Review the contents and use as instructed.

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Landlord Document 09 Deposit Protection Confirmation Letter TLA member document library.
Member Document Document category.
Free with TLA membership Included with Landlord, Business and Agent plans.
Guidance-led resource: Supports compliance organisation. Does not legally certify compliance.
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The Deposit Protection Confirmation Letter is a mandatory document for landlords to confirm compliance with tenancy deposit legislation. It serves as written proof to the tenant that their deposit has been secured in an authorised government-backed scheme, ensuring legal compliance and avoiding financial penalties.

📘Purpose & Use Case

This letter is designed to confirm to tenants that their deposit has been properly protected, as required under the Housing Act 2004. It includes essential information about the scheme, the amount protected, and where the tenant can access the prescribed information. Providing this letter is a legal requirement and protects landlords from costly non-compliance penalties and potential court action.

📘Who Should Use This Document?

  • Private landlords securing tenant deposits
  • Letting agents handling tenancy deposits on behalf of landlords
  • Property managers ensuring legal compliance for rental agreements

📘When Should It Be Used?

This document should be issued immediately after the tenant’s deposit is protected in an approved scheme, and no later than 30 days from receiving the deposit. It should accompany the official prescribed information required by law.

📘Additional Support

Unsure about deposit protection requirements or which scheme to use? Visit the Legal Support Hub for expert advice, compliance checklists, and guidance on legal obligations.

⚖️ Partner Legal Services

Our trusted legal partners can assist with:
  • Compliance with deposit protection legislation
  • Handling disputes through tenancy deposit schemes
  • Preparing and serving legally valid documents
To connect with an approved solicitor, click here.

This template is maintained by The Landlord Association and updated regularly to reflect current legislation. For more legal resources and compliance templates, visit the Member Downloads page.

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Landlord Document 09 Deposit Protection Confirmation Letter

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Document purpose

A practical member resource.

TLA member documents support landlords, agents and property managers with tenancy setup, compliance preparation, record keeping and day-to-day property management under the Renters' Rights Act 2026 framework.

Best used for: tenancy files, compliance workflows, record keeping, managed lettings, notices and pre-tenancy preparation.
General coverage

What TLA documents support

  • Tenancy setupTemplates and records for new and existing tenancy arrangements.
  • RRA 2026 readinessDocuments updated for the Renters' Rights Act 2026 framework.
  • Compliance recordsOrganised record keeping for deposits, notices and certificates.
  • Repairs and evidenceContractor, inspection and communication log support.
  • Notices and lettersStatutory and operational notice templates for common situations.
  • Editable formatsDocuments designed for property-specific completion and filing.
Legal disclaimer: Documents provided by The Landlord Association are for general compliance support and document preparation only. They do not constitute formal legal advice. Members should adapt documents to the specific tenancy, property and management arrangement. Legal advice should be taken where required, especially before serving notices, starting possession proceedings or relying on documents in a formal dispute.