Description
Rent Payment Ledger & Arrears Tracker
This TLA rent ledger records rent due, rent received, arrears position, payment history and escalation status throughout the tenancy.
What this document covers
- Property, tenant and tenancy reference details
- Monthly rent, due date and payment method
- Rent due and rent received ledger
- Running balance and arrears notes
- Arrears position summary
- Arrears communication record
- Payment plan details
- Escalation position and legal support referral status
This document is more detailed than a single arrears notice and should be maintained throughout the tenancy.
Why this is important under RRA 2026
Accurate rent records are essential where arrears arise, especially where a landlord may later need to rely on possession grounds, recover unpaid rent, make an insurance claim or refer the matter for legal support.
A clear rent ledger helps demonstrate the payment history, the arrears position and the steps taken to engage with the tenant before escalation.
When should landlords use this tracker?
Use this document from the start of the tenancy and update it each time rent becomes due, payment is received, arrears arise, a reminder is sent, or a payment plan is agreed.
Evidence and compliance checks
- Check rent due dates and amounts against the tenancy agreement
- Reconcile payments against bank records
- Record all arrears communications with dates
- Keep copies of rent arrears notices and payment plans
- Review the ledger before any possession or debt recovery action
Important legal note
Rent arrears cases depend heavily on accurate figures. Landlords should verify the ledger before serving notices, making a possession claim or referring the case for legal support.
Keywords: rent payment ledger, arrears tracker, rent arrears, Section 8 evidence, landlord rent record, RRA 2026
The Landlord Association (TLA)